Akiflow Review: Features, Pricing & Alternatives

What is Akiflow?

Akiflow is a task and calendar app built around time blocking. It collects tasks from email, Slack, Notion, Asana, Todoist, ClickUp and other tools into one inbox, then lets you drag them onto your calendar to plan the day. A command bar captures tasks from anywhere on your computer.

The company was founded in 2020 by Nunzio Martinello (CEO) and Sebastiano Favaro (CTO), joined Y Combinator’s Summer 2020 batch, and lists Barcelona as its base while describing its design as made in Italy. It targets founders, operators and other heavy schedulers who juggle many tools.

In 2025 Akiflow leaned into AI with Aki, an assistant that handles prioritization, planning, daily briefings and voice commands. It also added an MCP connector so you can manage tasks and calendars from assistants such as Claude, ChatGPT or Cursor. An optional AI meeting assistant for recording, transcripts and summaries is sold as an add-on.

Key features of Akiflow

• Universal inboxImports tasks and messages from Gmail, Slack, Notion, Asana, Todoist, ClickUp and more, with two-way sync for supported tools.
• Time blockingDrag tasks onto a combined view of work and personal calendars, with suggested time slots based on availability.
• Aki AI assistantAn AI helper for prioritizing, planning, daily briefings and creating tasks by voice or natural language.
• Command barA global shortcut that captures tasks from any app without switching windows.
• MCP connectorLets AI assistants such as Claude, ChatGPT and Cursor read and update your Akiflow tasks and calendar.
• Meeting assistant add-onOptional recording, transcripts and summaries for an extra monthly fee.

Who is Akiflow best for?

• Founders and executives who need one place to see tasks from many tools against a packed calendar.
• Time-blocking fans who plan each day hour by hour and want tasks and events side by side.
• Students who can get a 40% lifetime discount on the yearly plan after verification.
• Keyboard-first users who like capturing and scheduling work with shortcuts.

Popular ways to use Akiflow

• Daily planning: Pull everything from your inbox and drag the top priorities onto today’s calendar.
• Email triage: Turn an email into a task in one click and schedule time to answer it.
• Slack follow-ups: Save Slack messages to the inbox so requests do not get lost.
• Voice capture: Ask Aki to add tasks or reshuffle your day while away from your desk.
• AI assistant workflow: Use the MCP connector to let Claude plan your week from your real task list.

Akiflow pricing (October 2026)

The 7-day trial needs a card and converts to your chosen plan unless cancelled. Students get 40% off Pro Yearly for life with verification.

Akiflow pros and cons

How to get started with Akiflow

1. Start the 7-day trial and install the desktop app.
2. Connect your calendars and the tools where tasks arrive, such as Gmail and Slack.
3. Process the inbox: delete, schedule or plan each item.
4. Drag priority tasks into time blocks for today.
5. Set up the command bar shortcut and try Aki for a daily briefing.

Tips to get better results from Akiflow

• Empty the inbox once a day rather than letting imported tasks pile up.
• Use labels and time estimates so suggested slots are realistic.
• Keep personal and work calendars both connected to avoid double-booking.
• Decide before the trial ends whether yearly billing makes sense; it is much cheaper than monthly.

Akiflow vs alternatives

Akiflow is often compared with Sunsama, which has a calmer, ritual-based planning flow and a 14-day trial without a card, and Motion, which automatically schedules your tasks instead of leaving you to drag them.

Reclaim.ai focuses on protecting habits and focus time inside Google or Outlook calendars and has a free tier. Akiflow fits best if your tasks are scattered across many apps and you want a fast, manual time-blocking workflow with AI help on top. See all best AI productivity tools.

Our verdict: is Akiflow worth it?

Akiflow FAQs

Pricing and features change often. Details on this page were last reviewed in October 2026. Always confirm current plans on the official Akiflow website.